Many organizations have discovered that using a web-based board portal with built-in remote voting capability will increase the participation of members who cannot make it to the actual meetings. The process is easier to manage and more reliable, and gives members to vote from anywhere. But, there are important points to keep in mind when it comes to remote voting.

The most important ai integrated data rooms point to remember is that email isn’t an ideal medium for an uninvolved vote. Cyber criminals can easily hack into business and personal email accounts and manipulate the results. This could result in the nullity of a vote. This kind of manipulation is extremely difficult to detect and even more difficult to prove, without an extremely secure system such as the board portal that many organizations rely on.

A vote sent by email may not reflect the true intent of the voter. When a member responds to a question, they have the option of choosing between a simple yes or no, or an extensive explanation of the issue. This could confuse other voters or lead to an unclear outcome to the vote.

It is crucial that any organization contemplating voting by email has a clear policy in place. Before any remote voting occurs it is vital that all members are trained on how to use the voting software that the organization uses.